Job Description
The communications manager is responsible for overseeing the projects and workflows of the communications department, focusing on effective project management, fostering relationships with board members, and engaging key stakeholders. This role involves meticulously planning and executing initiatives that align with organizational goals, ensuring board members are well-informed and connected, and developing outreach strategies that build trust and collaboration with stakeholders. Through these efforts, the communications manager ensures that the organization’s messaging is clear, consistent, and impactful.
- Oversee the communications function
- Monitors and manages communications project, maintaining a log of initiatives, plans and activities
- Develops and implements outreach and community engagement strategies for FOMB, the executive director, and board members.
- Coordinates public board meetings and events, handling audio/visual needs, translation, and venue management
- Assists in the development and management of communications programs for board member visits
- Supervisors the communications analyst and translators
- Maintains the communications function calendar
- Manage communication related events related events related to the executive director
- Manage communications budget
- Coordinate with venders and handles procurement
- Oversees the materials and equipment required for the communications team
- Scouts and supervises venue selection and logistics for public board meetings and other communications events, including board member outreach
Key Relationships
Internal Relationships
Daily contact with the Directors, and staff to achieve the objectives of PROMESA.
External Relationships
Frequent contact with advisors, government agencies, attorneys and other stakeholders as needed.
Supervisory responsibilities
This position involves supervisory responsibility.
To successfully perform this position, an individual must be capable of performing each essential task satisfactorily. The following requirements represent the required knowledge, skills, and/or capacity. Reasonable accommodation may be made to allow individuals with disabilities to perform essential tasks.
- Bachelor’s degree in Communications, Journalism, Public Relations, Project Management or a related field.
- A minimum of 3-5 years of experience managing communications or related tasks
- Experience in supervising employees
- Experience in project management, including managing large-scale projects from conception to implementation.
- Demonstrated ability to develop and execute strategic plans in alignment with organizational objectives.
- Previous experience in:
- Working with the local or federal government
- Federal funding requirements
- Presenting to high-level management
- Creative mind interested in new ideas
- Attention to detail
- Critical thinking and problem-solving skills
- Self-starter able to work independently with little or no daily supervision
- Ability to communicate clearly and professionally in English and Spanish
- Excellent Spanish/English verbal and written communication skills required.
- Excellent writing and editing skills
- Ability to handle a high volume of complex and confidential information with discretion
- Ability to coordinate tasks and responsibilities among groups of work
- Ability to interact in a mature, tactful, and flexible manner with team members
- Strong commitment to detail, successful prioritization, and time management skills
- Strict sense of urgency to meet deadlines
- Resourceful and well organized
- Ability to establish and maintain positive, effective working relationships with co-workers and consultants, among others
- Ability to learn and adapt to dynamic demands inherent to the job and work environment
Additional information
Physical Demands
The physical demands described herein represent those to be fulfilled by an employee to successfully perform the essential tasks of this position. A reasonable accommodation may be reached to allow individuals with disabilities to perform essential tasks. While carrying out the tasks of this position, the employee is mostly sitting, using its hands to hold or feel and grasp objects; the employee will often stand, walk, talk, and listen. Specific vision skills required for this job include close-up and color vision.
Working environment
The features of the working environment described herein represent those found by the employee while performing the job’s essential tasks. Reasonable accommodation may be made to allow individuals with disabilities to perform essential tasks.
While carrying out tasks in this job, the employee is not exposed to the environmental conditions of work. Noise levels in the workplace are generally low.
Health, safety, and environmental requirements
The occupant of this position must strictly comply with all health, safety, and environmental policies and procedures and actively participate in the organization’s related activities. The occupant of the position will also be trained in any specific procedures and regulations applicable to the position if needed. This description is based on a management evaluation made in accordance with the requirements and tasks of the position as of the date of preparation of the description. This description is a general guide for the employees, managers, and colleagues, and does not include an exhaustive list of all elements and details of the job. Management reserves the right to modify this description at any time or change the tasks and responsibilities on a temporary or open-ended basis to meet objectives, timetables and recruiting goals.